Any person wishing to hire the EMN Hall must be at least 18 years of age and shall comply with this ‘HIRING AGREEMENT’ between the Elworthy, Monksilver, & Nettlecombe EMN Community Hall Management Committee and the Hirer, by submitting the form prescribed on this website. The Booking, which must be confirmed by the Bookings Secretary, confirms that the Committee agrees to permit the Hirer to use the premises for the purpose and period(s) stated, subject to the conditions set out below:

The Hirer’s attention is drawn to the EMN Hall User Guide on this website which sets out instructions for using the facilities of the Hall and details surcharges that will be applied where necessary.

1. The Hirer shall, during the period of the hire, be responsible for the supervision and care of the EMN Hall, the fabric and contents, ensuring safety from damage or from change of any sort and the behaviour of all persons using the premises, whatever their capacity, including supervision of car parking arrangements, so as to avoid obstruction of the highway or access to adjoining properties.

2. The Hirer shall not use the premises (including the car park and grounds) for any purpose other than that described in the On Line form and shall not sub-hire the or use the premises, or allow the premises to be used for any unlawful purpose, or in any unlawful way, nor do anything to bring on to the premises anything that might endanger the same or any insurance policies in respect thereof. The Hirer must ensure that smoking is not permitted anywhere inside the EMN Hall.

3. The Hirer shall inform the Bookings Secretary before completing this form if any alcohol is to be sold on the premises during the booking event. The Hirer will be responsible for obtaining a ‘Temporary Event Notice’ (TEN) from the local council.

4. The Hirer should be aware that the EMN Hall is only licensed for music, dancing, plays, films and other entertainments until 11pm Sunday to Thursday and 11:30pm on Friday and Saturday. Any entertainment after this time will require obtaining a TEN from the local council. Whenever amplified sound is played after 10:30pm, the Hirer shall ensure that all windows and doors are kept closed.

5. The Hirer shall comply with all terms and conditions and regulations made in respect of the premises by the Fire Authority and Local Authority as follows: At all times during the period of the hire the Hirer shall ensure all main exit doors are unlocked, push bar mechanism tested and in good working order, fire extinguishers are in place and unobstructed and all escape routes are free of obstruction and can safely be used for instant exit. In the event of a fire, the Hall must be evacuated in an orderly manner using the appropriate illuminated exits and the Fire Service called by dialling 999. Please note that there is no telephone at the EMN Hall so the Hirer is advised to bring a fully charged mobile phone (Vodafone signal only) for use in case of emergency or use the EMN Hall broadband WiFi.

6. The Hirer shall indemnify the Committee for the cost of any damage done to any part of the property, including the outside areas, or the contents of the building which may occur during the period of the hire and as a result of the hiring. A security deposit of £250 may be required for all major events and parties which is fully refundable.

7. The Hirer, at the end of the hire, shall be responsible for leaving the EMN Hall in a clean, tidy and safe condition, with all doors, windows and fire exits properly locked and secured. Also, any contents temporarily removed from their normal positions are to be properly replaced, all lights, internal and external, switched off, and all rubbish removed from the premises. The Committee reserves the right to impose relevant surcharges, as specified in the EMN Hall User Guide as published on the emnhall.co.uk website should items be broken or, lights left on, or rubbish not taken away.

8. If the Hirer wishes to cancel the booking before the date of the event and the Committee are unable to conclude a further booking, no charge will be made to the Hirer if at least 4 weeks’ notice is given. Otherwise, any repayment shall be at the discretion of the Committee. Regular users must give at least 7 days’ notice of cancellation of a session, otherwise the normal fee is payable for that session. A charge of 50% of the hire cost will be liable if cancelled within 48 hours of the event.

9. In the event of the EMN Hall or any part of it being rendered unfit for the use for which it has been hired, the Committee shall not be liable to the Hirer for any resulting loss or damage whatsoever.