1. Unlocking The key is kept in the key safe unit to the left of the front door. To open and close use the 4 digit code supplied by a Committee Member. To open the front doors use the same key for both locks, which turn in opposite directions. The same key opens the Kitchen door. There is also a finger bolt at the top of the Kitchen door, the key for which is stored on the top of the light switch to the right of the door.

2. Other Keys All other keys are stored in the first cupboard in the Meeting Room. This is also the cleaning equipment cupboard.

3. Heating Heating for the Hall, Entrance Lobby and Meeting Room are controlled by separate systems. Hall & Entrance Lobby Hall heating requirements are controlled by an online heating app set by an EMN Hall Committee Member. Please state your heating requirements (time on/off and temperature) when booking. In the main hall ceiling fans can be switched ON to direct heat back downwards. They are switched ON by means of a switch next to the serving hatch to Kitchen. Please ensure they are turned OFF when you have finished. Meeting Room The heating in the Meeting Room is controlled manually. See instructions in Meeting Room. Please ensure the heating is turned OFF when you leave or you may be charged.

4. Hot Water Kitchen and Gents Cloakroom hot water is activated by the switch above the dishwasher. (For the Ladies Cloakroom the switch is located beneath the wash basins in the Ladies Cloakroom.) Please ensure these switches are turned OFF before leaving the building.

5. Dishwasher Instructions for use of the dishwasher are displayed next to the machine. Please clean plates of excess waste using the spray by the sink before using the dishwasher.

6. Fire Exits Please familiarise yourself and other users with the FIRE EXIT display signs before your event begins and agree a muster point in the event of a fire.

7. Gas Cooker The gas cylinders are located outside the building against the Kitchen wall. The gas is turned ON and OFF using a tubular key located on top of the cage. When the supply is ON the yellow butterfly valve is in line with the pipe. Please turn OFF after use. The oven is turned ON by simultaneously pressing the button on the inside of the cooker door and the turning the large knob at the centre of the front display so that the flame symbol is in the upright position.

8. Car Park Lights These lights are turned ON with the switch to the side of the Meeting Room door and a green light will show. When leaving the building turn the switch OFF and green light will go off. The Car Park Lights will then stay on for a period of 7 minutes, giving users the time to vacate the building/car park. Please ensure that lights are no longer ON when you finally leave the car park area. If lights are left ON overnight we reserve the right to levy a £20 surcharge in addition to the hire fee.

9. Outdoor Lights Switches located to the left inside of the main doors are for turning ON the overhead flood lights, one above the porch and one to illuminate the slope between the Hall main doors and the car park. Please ensure that the switches are in the OFF position when the last person leaves the building. Failure to switch OFF this light will also incur a similar penalty charge for users.

10. Tables & Chairs All tables and chairs are kept in the right hand Store Cupboard in the Hall. At end of session please ensure that no more than 14 chairs are left around Hall. The remainder of the chairs and all tables should be put away in the Store Cupboard (please see ‘Furniture Storage Plan’ inside the Store Cupboard).

11. Lighting Please ensure that all lights in Hall, Entrance Lobby, Meeting Room, Toilets, Kitchen, Porch and Car Park are switched OFF before leaving the building.

12. Rubbish It is the Hirer’s responsibility to remove all rubbish from the site. Failure to do so will incur a surcharge of £10 to your final invoice.

13. Temporary Event Notice (TEN) The EMN Hall does not have a a licence to sell alcohol. If alcohol is to be sold on the premises, you will need a ‘Temporary Event Notice’ (TEN) from West Somerset Council. The West Somerset Council Premises Licence number for the EMN Hall is LN/000001788. To access and complete an online form go to our website www.emnhall.co.uk, click on ‘Bookings’ and then on the link under Temporary Event Notice.

14. Miscellaneous

* All faults and breakages should be reported by the Hirer to the Bookings Secretary.

* Any accidents or personal injuries should be recorded in the accident book located on the notice board near to the Kitchen door in the Entrance Lobby.

* Please ensure that no switches are turned OFF where there is signage to say that they should be left switched ON.

* The fridge, electric cooker and water boiler should be switched ON at the mains at all times. The water boiler should display ‘STANDBY’ when not in use.

* For details on how to use the Wi-Fi and public address system please ask a member of the management committee.

CHECKLIST BEFORE LEAVING THE HALL:

Gas bottles switched to OFF

Cookers switched OFF

Water heaters OFF

Heating in Meeting Room is OFF

Lights OFF, including porch floodlight and car park lights

Windows and doors closed including FIRE EXITS

Rubbish removed

Main doors locked (Kitchen and Front)

Key replaced in locksafe